The recommendation from city purchasing on this Sun Metro bid doesn’t make any sense at all.
Purchasing declared “RJ Border International, LP DBA Border International, as the lowest responsive, responsible bidder.”
Looking at the backup documentation we can see that the city compared bids from three companies for these five items:
The chart shows that for four of the items all three bidders came at about the same price with one bidder being the lowest on all four items. The low bidder was not the one the city chose.
The fifth item shows something wrong. Our formerly low bidder offered a price of $435.43 and the other two bidders offered $91.18 and $85.81.
The city used an old purchasing trick and added up the prices of each of the five items for each vendor. The problem with that technique is that the city might buy different quantities of each item and treating each line item equally does not make economic sense.
Then again, bidders two and three might be aware that the city would not buy any of the fifth item and could safely bid a ridiculously low price.
The result is that the highest bidder will get the business in this case.
It is possible that bidder number one messed up. That leaves bidder number three who got disqualified because they did not submit “the referenced price list”.
These things can happen but they seem to be happening often with our purchasing department.
We deserve better