The January 14, 2014 city council agenda has several purchasing department items on it, including some more activity from buy boards.
Agenda item 6.1 proposes the purchase of 7,000 of those recycling and refuse containers that we use in El Paso. The backup material proposes that the purchase be made through the Houston based buy board that the city likes to use. The backup material states “The city has made the determination that purchasing from this cooperative offers the most cost-effective pricing”.
The price will be $51.39 for each of the 96 gallon containers. Shipping will be another $13,800, bringing the total purchase to $373,580.
Bidding must be expensive
If I am correct the supplier must pay 4% of the purchase price to the buy board as part of their administrative fee. That comes to over $14,000. How much would it cost the city to issue and conduct a bid for this item? Would it cost $14,000? Would the vendor lower the price by 4% since the buy board would not participate?
Might some other vendor come in with an even lower bid price?
Remember that the 4% benefits school districts in Houston. Isn’t that nice of us?
Not being an expert
Purchasing must be complicated so I need to be careful here to not make it look too simple. I decided to try to figure out what other cities pay for their garbage cans, so I entered “96 gallon bid” into my search engine.
Within a second or two I got 26,3000 results. The third item down gave me the results of actual bidding.
As it turns out, the city of Bay City, Michigan wanted 1,000 units in September of 2013. The low bid was $47 each versus the $51.39 our city wants to pay.
We deserve better
Brutus
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